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Learn more about the importance of a condition report and how to complete one when starting a rental agreement. If your moving into a rental property, understanding the condition report process is crucial.
Step 1: What is a condition report?
A condition report is a detailed record of a property’s condition at the beginning of a rental agreement. It covers everything inside and outside the property, including all fittings and fixtures. This report is essential for all types of rental agreements, including rooming houses, caravans, and caravan parks.
Step 2: Why is the condition report important?
The condition report is a key document if there’s ever a dispute about the bond or who is responsible for cleaning or repairing damage. By documenting the property's condition at the start of the tenancy, both the renter and the rental provider (landlord) have a clear reference for comparison at the end of the agreement.
Step 3: Completing the condition report
The rental provider or their agent will prepare the condition report and provide two signed copies (or one electronic copy) to the renter before they move in. The renter should carefully review the report, note any inaccuracies, and add comments if necessary. Both parties should take dated photos of the property, especially of any pre-existing damage, and attach these to the report. The renter must return the signed report to the rental provider within five business days of moving in.
Step 4: Disputes and the end of the agreement
If there’s a disagreement about the condition report, it’s best to try to resolve it together. If that’s not possible, either party can apply to VCAT within 30 days of the start of the rental agreement. At the end of the tenancy, the rental provider or agent will complete the ‘Exit condition report’ to document the property’s condition. This report can be used to claim part or all of the bond if there’s new damage, the property needs repairs or cleaning, or items are missing.
We hope this overview helps you understand the importance of completing a condition report when entering a rental agreement. Keeping detailed records and photos can save you from potential disputes later on. If you have any further questions or need assistance, don’t hesitate to contact your property manager.