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Here's more information on the importance of a condition report and how to complete one when starting a rental agreement. Whether you’re moving into a house or apartment, understanding the condition report process is crucial.
What is a condition report?
A condition report is a detailed record of the property’s condition at the beginning of a rental agreement. It covers the condition of everything inside and outside the property, including all fittings and fixtures as well as the cleanliness of the property.
Why is the condition report important?
The condition report serves as a key document in case of disputes about the bond or responsibilities for cleaning or repairs. By documenting the property’s condition at the start of the tenancy, both the tenant and the property manager or landlord have a clear reference for comparison at the end of the agreement.
How to complete the condition report
Your property manager or landlord will provide you with either one or more hard copy, or an electronic copy of the condition report before you move in. As the tenant, carefully review the report, and note any discrepancies or existing issues you notice. Add comments if necessary, and ensure both parties take dated photos of the property—particularly of any pre-existing damage. These photos should be attached to the report. You must return the signed condition report to your property manager or landlord within the required timeframe, depending on your state or territory.
Resolving disputes and end-of-tenancy reports
If there’s a disagreement over the condition report, it’s important to try to resolve it directly with your property manager or landlord. At the end of the tenancy, an ‘exit condition report’ will be completed to document the property’s state at the time of moving out. This report will be compared to the original to determine if any bond deductions are necessary for cleaning, repairs, or missing items.
We hope this guide has given you a clear understanding of the condition report process when entering a rental agreement. Keeping thorough records, including photos, can help avoid disputes later on. If you have any questions or need assistance, feel free to reach out to your property manager.